Minutes:2008-07-17: Difference between revisions
Content deleted Content added
New page: * Meeting: Board of Trustees * Location: Alexandria, Egypt * Participating: Florence Nibard-Devouard (for first day), Jimmy Wales, Michael Snow, Kat Walsh, Domas Mituzas, Stu West, Jan-Bar... |
LincolnBot (talk | contribs) m set up for translation |
||
(14 intermediate revisions by 5 users not shown) | |||
Line 1: | Line 1: | ||
<languages /> |
|||
* Meeting: Board of Trustees |
|||
{{Minutes}} |
|||
* Location: Alexandria, Egypt |
|||
<translate> |
|||
* Participating: Florence Nibard-Devouard (for first day), Jimmy Wales, Michael Snow, Kat Walsh, Domas Mituzas, Stu West, Jan-Bart de Vreede, Ting Chen (second day only) |
|||
</translate> |
|||
* Absent: Frieda Brioschi |
|||
* <translate>Meeting: Board of Trustees</translate> |
|||
* Quorum: Yes |
|||
* <translate>Location: Alexandria, Egypt</translate> |
|||
* Also present for certain parts: Sue Gardner, Executive Director |
|||
* <translate>Quorum: Yes</translate> |
|||
* Start: 9:30 July 16th |
|||
* <translate>Also present for certain parts: Sue Gardner, Executive Director</translate> |
|||
* End: 12:00 July 17th |
|||
* <translate>Start: 9:30 July 16th</translate> |
|||
* <translate>End: 12:00 July 17th</translate> |
|||
<translate> |
|||
==Approval of Minutes== |
== Approval of Minutes == |
||
{{minuteres| |
{{minuteres|Minutes approval April 2008}} |
||
==Board Pledge of Commitment== |
== Board Pledge of Commitment == |
||
</translate> |
|||
* Needs commitment to our values |
|||
* <translate>Needs commitment to our values</translate> |
|||
* Should describe fiduciary responsibilities needed |
|||
* <translate>Should describe fiduciary responsibilities needed</translate> |
|||
* Conflict of interest clauses have to refer to separate Conflict of Interest policy document |
|||
* |
* <translate>Conflict of interest clauses have to refer to separate Conflict of Interest policy document</translate> |
||
* <translate>Pledge of responsibilities has to be core of the document</translate> |
|||
* Signature is needed, to show approval |
|||
* <translate>Signature is needed, to show approval</translate> |
|||
* Action item: Sue will brief Mike, Mike will prepare new draft for next face to face meeting |
|||
* <translate>Action item: Sue will brief Mike, Mike will prepare new draft for next face to face meeting</translate> |
|||
<translate> |
|||
==Board member activity: whip policy== |
== Board member activity: whip policy == |
||
</translate> |
|||
* Meeting attendance isn't the only board activity measure |
|||
* <translate>Meeting attendance is not the only board activity measure</translate> |
|||
* Need responsiveness to important issues |
|||
* <translate>Need responsiveness to important issues</translate> |
|||
* Action item: Jan-Bart will prepare and send an update on 'board whip policy' |
|||
* Jan-Bart |
* <translate>Action item: Jan-Bart will prepare and send an update on 'board whip policy'</translate> |
||
* <translate>Jan-Bart as vice-chair will 'hold the whip' and issue reminders for board activity</translate> |
|||
<translate> |
|||
==Privacy policy== |
== Privacy policy == |
||
</translate> |
|||
* Privacy policy is a legal document |
|||
* <translate>Privacy policy is a legal document</translate> |
|||
* More simple explanations and summaries can be provided by community |
|||
* <translate>More simple explanations and summaries can be provided by community</translate> |
|||
* Foundation-l has to be informed about new draft |
|||
* <translate>Foundation-l has to be informed about new draft</translate> |
|||
* Board is comfortable with existing privacy policy draft |
|||
* <translate>Board is comfortable with existing privacy policy draft</translate> |
|||
* Action Item: Michael will inform the community |
|||
* <translate>Action Item: Michael will inform the community</translate> |
|||
<translate> |
|||
==Chapter communication== |
== Chapter communication == |
||
</translate> |
|||
* A discussion on ways to improve inter-chapter and chapters to foundation communication was held, including business development topics. |
|||
* <translate>A discussion on ways to improve inter-chapter and chapters to foundation communication was held, including business development topics.</translate> |
|||
<translate> |
|||
==Audit committee review by Stu== |
== Audit committee review by Stu == |
||
</translate> |
|||
* Audit company (KPMG's San Francisco office) is motivated and willing to help |
|||
* <translate>Audit company (KPMG's San Francisco office) is motivated and willing to help</translate> |
|||
* Almost all of recommendations from financial consultant have been addressed |
|||
* <translate>Almost all of recommendations from financial consultant have been addressed</translate> |
|||
** Primary outstanding issue is Dexia account; policy in place as interim solution |
|||
<translate> |
|||
** Audit company will review financial consultant report and response |
|||
</translate> |
|||
* Michael is comfortable with setup of audit committee |
|||
** <translate>Primary outstanding issue is Dexia account; policy in place as interim solution |
|||
* Stu is working to bring in additional expertise from Bay Area law firms |
|||
</translate> |
|||
** <translate>Audit company will review financial consultant report and response</translate> |
|||
* <translate>Michael is comfortable with setup of audit committee</translate> |
|||
* <translate>Stu is working to bring in additional expertise from Bay Area law firms</translate> |
|||
<translate> |
|||
==BHAG (Big Hairy Audacious Goal)== |
== BHAG (Big Hairy Audacious Goal) == |
||
</translate> |
|||
* Needs community to build it |
|||
* <translate>Needs community to build it</translate> |
|||
* Has to unite community and projects |
|||
* <translate>Has to unite community and projects</translate> |
|||
* Has to be theoretically achievable |
|||
* <translate>Has to be theoretically achievable</translate> |
|||
<translate> |
|||
==Sub-Chapters== |
== Sub-Chapters == |
||
</translate> |
|||
* Kat will proceed with facilitation of process |
|||
* <translate>Kat will proceed with facilitation of process</translate> |
|||
* Sue and Delphine will come up with proposals for possible sub-national chapter model |
|||
* <translate>Sue and Delphine will come up with proposals for possible sub-national chapter model</translate> |
|||
<translate> |
|||
==3D objects== |
== 3D objects == |
||
</translate> |
|||
* There are interested software parties, willing to assist with 3D media developments |
|||
* <translate>There are interested software parties, willing to assist with 3D media developments</translate> |
|||
* Problem: Free formats missing |
|||
* <translate>Problem: Free formats missing</translate> |
|||
* Florence will involve Erik and connect with 3D software companies |
|||
* <translate>Florence will involve Erik and connect with 3D software companies</translate> |
|||
<translate> |
|||
==Nomination Committee (NomCom) & appointment process== |
== Nomination Committee (NomCom) & appointment process == |
||
</translate> |
|||
* Sarah will be facilitator for nomination committee |
|||
* <translate>Sarah will be facilitator for nomination committee</translate> |
|||
* Board would brief NomCom about needs and requirements |
|||
* <translate>Board would brief NomCom about needs and requirements</translate> |
|||
* NomCom would provide shortlist of candidates to the Board of Trustees |
|||
* NomCom |
* <translate>NomCom would provide shortlist of candidates to the Board of Trustees</translate> |
||
* <translate>NomCom members conduct interviews of candidates</translate> |
|||
* Community representatives get ultimate voting power (as appointees are not voting in the final process) |
|||
* <translate>Community representatives get ultimate voting power (as appointees are not voting in the final process)</translate> |
|||
* Exploratory conversations will occur before considering for final selection |
|||
* <translate>Exploratory conversations will occur before considering for final selection</translate> |
|||
* Has to be selected before November |
|||
* <translate>Has to be selected before November</translate> |
|||
* At least two board of trustees members should conduct 1-on-1 conversations with candidates |
|||
* <translate>At least two board of trustees members should conduct 1-on-1 conversations with candidates</translate> |
|||
* Composition of Nomination Committee: |
|||
* <translate>Composition of Nomination Committee:</translate> |
|||
** 2 community members |
|||
** <translate>2 community members</translate> |
|||
** 1 Advisory Board member |
|||
** <translate>1 Advisory Board member</translate> |
|||
** 2 Board of Trustees members |
|||
* |
** <translate>2 Board of Trustees members</translate> |
||
* <translate>Announce search for community members on foundation-l</translate> |
|||
* Nomination Committee has to be briefed by Board by September 1st |
|||
* <translate>Nomination Committee has to be briefed by Board by September 1st</translate> |
|||
* Trustees should indicate their willingness to serve additional year before September 1st |
|||
* <translate>Trustees should indicate their willingness to serve additional year before September 1st</translate> |
|||
<translate> |
|||
==Chapters & appointment process== |
== Chapters & appointment process == |
||
</translate> |
|||
* Chapters want to hold internal elections |
|||
* <translate>Chapters want to hold internal elections</translate> |
|||
* Jan-Bart: election process would mimic existing community election, and would not use the major strength - ability to pick best people |
|||
* <translate>Jan-Bart: election process would mimic existing community election, and would not use the major strength - ability to pick best people</translate> |
|||
* Appointed trustees should be supported by multiple chapters |
|||
* <translate>Appointed trustees should be supported by multiple chapters</translate> |
|||
* German chapter does not want any special position, and would have regular participation in the process |
|||
* <translate>German chapter does not want any special position, and would have regular participation in the process</translate> |
|||
* Board of Trustees will approve every outcome of Chapters selection process |
|||
* <translate>Board of Trustees will approve every outcome of Chapters selection process</translate> |
|||
<translate> |
|||
==Election of Board Officers (July 17)== |
== Election of Board Officers (July 17) == |
||
</translate> |
|||
* Florence Devouard leaves Board of Trustees |
|||
* |
* <translate>Florence Devouard leaves Board of Trustees</translate> |
||
* |
* <translate>Ting Chen joins Board of Trustees</translate> |
||
* |
* <translate>Michael Snow is appointed Chair of Board of Trustees</translate> |
||
* |
* <translate>Jan-Bart de Vreede is re-appointed Vice-chair of Board of Trustees</translate> |
||
* <translate>Domas Mituzas is reappointed as Executive Secretary of Board of Trustees</translate> |
Latest revision as of 23:50, 9 April 2024
These are official minutes from a meeting of the Wikimedia Foundation Board of Trustees. Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence. |
←Board meetings | Minutes from 2008-07-17 | Questions? |
- Meeting: Board of Trustees
- Location: Alexandria, Egypt
- Quorum: Yes
- Also present for certain parts: Sue Gardner, Executive Director
- Start: 9:30 July 16th
- End: 12:00 July 17th
Approval of Minutes
Resolution for the record:
This resolution approving the minutes from the April 5-7, 2008 board meeting was approved by vote (6 supports, 2 missing).
It is hereby resolved that:
- the Board approves the Board Minutes from the April 5–7, 2008 Board meeting.
Approve: Kat, Jan-Bart, Florence, Michael.
Approval on-wiki:
- Jimbo Wales 15:10, 22 June 2008 (UTC)
- Domas 22:43, 22 June 2008 (UTC)
Missing:
- Frieda (not present at the April meeting)
- Stuart (not board member at April meeting)
Board Pledge of Commitment
- Needs commitment to our values
- Should describe fiduciary responsibilities needed
- Conflict of interest clauses have to refer to separate Conflict of Interest policy document
- Pledge of responsibilities has to be core of the document
- Signature is needed, to show approval
- Action item: Sue will brief Mike, Mike will prepare new draft for next face to face meeting
Board member activity: whip policy
- Meeting attendance is not the only board activity measure
- Need responsiveness to important issues
- Action item: Jan-Bart will prepare and send an update on 'board whip policy'
- Jan-Bart as vice-chair will 'hold the whip' and issue reminders for board activity
Privacy policy
- Privacy policy is a legal document
- More simple explanations and summaries can be provided by community
- Foundation-l has to be informed about new draft
- Board is comfortable with existing privacy policy draft
- Action Item: Michael will inform the community
Chapter communication
- A discussion on ways to improve inter-chapter and chapters to foundation communication was held, including business development topics.
Audit committee review by Stu
- Audit company (KPMG's San Francisco office) is motivated and willing to help
- Almost all of recommendations from financial consultant have been addressed
- Primary outstanding issue is Dexia account; policy in place as interim solution
- Audit company will review financial consultant report and response
- Michael is comfortable with setup of audit committee
- Stu is working to bring in additional expertise from Bay Area law firms
BHAG (Big Hairy Audacious Goal)
- Needs community to build it
- Has to unite community and projects
- Has to be theoretically achievable
Sub-Chapters
- Kat will proceed with facilitation of process
- Sue and Delphine will come up with proposals for possible sub-national chapter model
3D objects
- There are interested software parties, willing to assist with 3D media developments
- Problem: Free formats missing
- Florence will involve Erik and connect with 3D software companies
Nomination Committee (NomCom) & appointment process
- Sarah will be facilitator for nomination committee
- Board would brief NomCom about needs and requirements
- NomCom would provide shortlist of candidates to the Board of Trustees
- NomCom members conduct interviews of candidates
- Community representatives get ultimate voting power (as appointees are not voting in the final process)
- Exploratory conversations will occur before considering for final selection
- Has to be selected before November
- At least two board of trustees members should conduct 1-on-1 conversations with candidates
- Composition of Nomination Committee:
- 2 community members
- 1 Advisory Board member
- 2 Board of Trustees members
- Announce search for community members on foundation-l
- Nomination Committee has to be briefed by Board by September 1st
- Trustees should indicate their willingness to serve additional year before September 1st
Chapters & appointment process
- Chapters want to hold internal elections
- Jan-Bart: election process would mimic existing community election, and would not use the major strength - ability to pick best people
- Appointed trustees should be supported by multiple chapters
- German chapter does not want any special position, and would have regular participation in the process
- Board of Trustees will approve every outcome of Chapters selection process
Election of Board Officers (July 17)
- Florence Devouard leaves Board of Trustees
- Ting Chen joins Board of Trustees
- Michael Snow is appointed Chair of Board of Trustees
- Jan-Bart de Vreede is re-appointed Vice-chair of Board of Trustees
- Domas Mituzas is reappointed as Executive Secretary of Board of Trustees