Job openings/Personal Assistant: Difference between revisions
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#REDIRECT [[Work with us]] |
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== WMF Job Description: Personal Assistant (PA) == |
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;Title |
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Personal Assistant (PA) to the Executive Director |
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;Purpose |
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The primary purpose of this role is to support the Executive Director (ED) in all required day-to-day activities including scheduling, booking travel, drafting correspondence, coordination of meetings, and other duties as required. |
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;Summary |
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This position is responsible for supporting the Executive Director (ED) in a variety of tasks, and will represent the Foundation at all times in a professional and confidential manner. |
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;Responsibilities |
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* Manage the calendar of the ED on a daily basis by coordinating schedules, booking meetings, and juggling multiple priorities. Take minutes as required during meetings; |
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* Act as the point contact for members of the Board of Trustees , and assist with as requested; |
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* Maintain confidential files for ED, and provide support for all scheduled meetings; |
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* Book travel for the ED, manage itineraries and changes, as well as other related arrangements; |
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* Filter ED’s incoming calls, e-mails and handle all correspondence such as mail and faxes; |
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* Draft and edit correspondence, reports to the Board of Directors, staff announcements, and other communications for the ED as required; |
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* Handle all expense reports, receipt management, invoices as they relate to the ED’s business activities; |
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* Compile research reports, statistics and other informational packages as requested on behalf of the ED; |
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* Assist in providing support during the fundraising drive – help to manage activities as requested by the ED; |
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* Arrange bookings for boardrooms and conference rooms, prepare packages of materials, secure and set up equipment, arrange other logistical elements; |
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* Other duties as required. |
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;Required Qualifications |
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* Understanding of, and sympathy with, the mission and goals of the Wikimedia Foundation; |
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* Minimum of 3-5 years’ experience in a personal assistant capacity; |
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* Highly proficient with various office software packages, particularly open-source applications such as NeoOffice; |
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* Comfortable and proficient using a wide range of communications technologies such as e-mail, IM, IRC, wikis, etc. |
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* Very strong verbal and written communication skills; |
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* Excellent multi-tasking abilities; |
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* Articulate, diplomatic and responsive; |
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* High level of discretion required when dealing in confidential matters; |
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* Strong organizational savvy; |
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* The ability to speak multiple languages is a major plus; |
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* Experience living or working outside the United States is a major plus; |
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* You must be comfortable in a highly collaborative, consensus-oriented environment. |
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{{Job openings footer |
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|date=October 31, 2007 |
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}} |
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Latest revision as of 01:57, 19 September 2018
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