Template:Privacy statement/doc

Usage

This template is for creating the Foundation's survey privacy statements.

TemplateData

This template is designed to create survey privacy statements for the Wikimedia Foundation. This is not legal advice.

Template parameters

Parameter		Description	Type	Status
What is the project title?	title	Title of the survey, event, etc.	Content	required
If there is a project page to link, input here:	title_link	Interwiki prefix code followed by page name, for example m:Test or mw:Test	String	optional
What WMF team is involved?	team	One team involved in the collection or use of data; do not include the word 'team'	Content	optional
If multiple WMF teams are involved, input here:	teams	Multiple teams involved; please include commas if needed and do not include the word 'teams', the word 'and', or the last team of the list. Examples: '1' '1, 2' OR '1, 2, 3'	Content	optional
Last WMF team involved:	teams2	Multiple teams involved, this is the last team that will listed after 'and'; do not include the words 'and' or 'teams'. For example, last team from examples above: '2' '3' OR '4'	Content	optional
What is the email participants should contact?	contact	Address before @, do not include @wikimedia.org	String	required
If a particular infobox image is requested, input here:	image	Do not include brackets or File:	Content	optional
What is the primary purpose of the project?	purpose	Movement Strategy recommendation that is related Suggested values 1. increase the sustainability of our movement 2. improve user experience 3. support safety and inclusion 4. enable more equitable decisions 5. better coordinate across stakeholders 6. invest in skills and leadership development 7. manage internal knowledge 8. identify topics for impact 9. innovate in free knowledge 10. evaluate, iterate, and adapt our activities	String	optional
What is the secondary purpose of the project?	purpose2	Another related Movement Strategy recommendation Suggested values 1 2 3 4 5 6 7 8 9 10	String	optional
What is the third purpose of the project?	purpose3	Another related Movement Strategy recommendation Suggested values 1 2 3 4 5 6 7 8 9 10	String	optional
Is there an event or meeting?	event	Typically involves a registration form Suggested values Yes No	String	optional
Will data be used to improve our services or tools?	services	Typically feedback requested or user testing Suggested values Yes No	String	optional
Will data be used to find participants, applicants, or nominations?	find	Typically a form people use to indicate interest or qualifications Suggested values Yes No	String	optional
Will data be used to support community development?	community	Whether more directly or indirectly Suggested values Yes No	String	optional
Will data be used for outreach or further communication?	outreach	Whether username, email address, or other contact info is involved Suggested values Yes No	String	optional
Will data be used for open research and study?	research	Whether this is connected to research Suggested values Yes No Auto value Yes	String	required
If the use is not one of the pre-defined options, list here:	other	Only use if you need to specify an additional use	String	optional
What service collects responses?	tool	Off-wiki service used to collect raw data or on-wiki QuickSurveys Suggested values Google Forms Qualtrics SurveyMonkey LimeSurvey Google Meet Zoom Skype QuickSurveys	String	required
What is the second service that collects responses?	tool2	Only if two services collect responses Suggested values Google Forms Qualtrics SurveyMonkey LimeSurvey Google Meet Zoom Skype QuickSurveys	String	optional
If additional tools are involved, list here:	tool_other	Use wikitext. Only use if you need to specify more tools.	String	optional
Other partner	partner	Input just the service provider's name.	String	optional
Other partner: homepage URL	link_partner	Only use if you specified another service provider. Input the full URL with no spaces.	String	optional
Will demographic information be collected?	demographic	Such as gender or nationality Suggested values Yes No Auto value No	String	optional
Will WMF be recording?	recording	Whether you will be doing video, audio, and/or screen recording Suggested values Yes No Auto value No	String	required
Will there be media submissions?	recording2	Whether you will collect video, audio, and/or screen recording Suggested values Yes No Auto value No	String	optional
Will transcripts be collected?	transcript	Whether there will be chat logs, captions, or screenshots collected Suggested values Yes No Auto value No	String	optional
Will Wikimedia activity records be used?	account_activity	Typically when usernames are collected for an editing event Suggested values Yes No Auto value No	String	optional
Will participants be paid?	paid	Typically a gratuity or thank you gift Suggested values Yes No Auto value No	String	optional
If other information will be collected, list here:	wildcard	Only use if you need to specify more information collected	String	optional
Will results be published?	publish	Whether any results will be published Suggested values Yes No Auto value No	String	required
Will identifiable results be published?	publish_identifying	Whether quotes with attribution will be published Suggested values Yes No Auto value No	String	required
If there is an example of publishing:	publish_example	Interwiki prefix code followed by page name, like m:Test or mw:Test	String	optional
Will raw data be shared with volunteers?	volunteers	Whether Wikimedia volunteers need access to the raw data Suggested values Yes No Auto value No	String	required
How long will raw data be retained?	retention	The raw data collected will be deleted, de-identified, or aggregated within this time Suggested values 90 days 180 days 360 days indefinitely Auto value 90 days	String	required