Policy:Expense reimbursement: Difference between revisions
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<languages />{{DISPLAYTITLE:<translate><!--T:1--> Wikimedia Foundation Expense Reimbursement Guidelines</translate>}} |
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⚫ | Employees and contractors, as well as volunteers, who need reimbursement for expenses such as travel expenses, must submit '''expense reports''' detailing the amounts and must have obtained authorization prior to the expenses per [[<tvar name="1">Special:MyLanguage/Policy:Travel and expense policy</tvar>|Travel and expense policy]] and [[<tvar name="2">Special:MyLanguage/Policy:Purchasing and disbursements procedures</tvar>|Purchasing and disbursements procedures]]. |
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== Expense report == |
== Expense report == <!--T:3--> |
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Fill the appropriate expense template for your condition, according to the instructions enclosed and please forward to accountspayable@wikimedia.org: |
Fill the appropriate expense template for your condition, according to the instructions enclosed and please forward to <tvar name="1">accountspayable{{@}}wikimedia.org</tvar>: |
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* [https://docs.google.com/spreadsheets/d/1XYpkJJ29t2U8cE-xiRIz7cAMElZo-3D21q1Cul_dL2g/edit#gid=1483315145 Employee Expense Report Template] |
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* [[media:New Non Employee Expense Reimbursement Open Office Non Employee v1.1 (11).ods |Non Employee Expense Reimbursement v1.1]] |
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* [//office.wikimedia.org/wiki/Expense_reports <translate><!--T:5--> Req Holder Expense Reimbursement (Use Coupa Expense)</translate>] |
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* [//office.wikimedia.org/wiki/File:Expense_Reimbursement_Open_Office_Non_Employee_New_v1.3.ods <translate><!--T:6--> Non Req Holder Expense Reimbursement Template (to be used by all non req holders including volunteers)</translate>] |
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== Payment method == |
== Payment method == <!--T:7--> |
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=== Bank account === |
=== Bank account === <!--T:8--> |
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Instructions depend on where your bank account is located. |
Instructions depend on where your bank account is located. |
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[[Category:Travel documentation{{#translation:}}]] |
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[[Category:Travel]] |
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[[Category:Governance wiki]] |
Latest revision as of 07:18, 30 March 2024
This policy or procedure is maintained by the Wikimedia Foundation. Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence. |
Employees and contractors, as well as volunteers, who need reimbursement for expenses such as travel expenses, must submit expense reports detailing the amounts and must have obtained authorization prior to the expenses per Travel and expense policy and Purchasing and disbursements procedures.
Expense report
Fill the appropriate expense template for your condition, according to the instructions enclosed and please forward to accountspayablewikimedia.org:
- Req Holder Expense Reimbursement (Use Coupa Expense)
- Non Req Holder Expense Reimbursement Template (to be used by all non req holders including volunteers)
Payment method
Bank account
Instructions depend on where your bank account is located.
- USA: follow the "US Wire" instructions in "WIRE INSTRUCTIONS_DOMESTIC.pdf" file.
- Europe (SEPA): ask a European domestic wire/bank transfer (SCT).
- Provide your IBAN and SWIFT, nothing else. You will receive a zero-fee transfer from the Wikimedia Foundation's SEPA account, IBAN GB54CHAS60924241034640.
- Do not accept any other payment method! Bank transfers from USA will have costs for you.
- Other: follow the instructions in "WIRE INSTRUCTIONS_INTERNATIONAL.pdf" file.