Policy:Expense reimbursement: Difference between revisions

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Latest revision as of 07:18, 30 March 2024

Employees and contractors, as well as volunteers, who need reimbursement for expenses such as travel expenses, must submit expense reports detailing the amounts and must have obtained authorization prior to the expenses per Travel and expense policy and Purchasing and disbursements procedures.

Expense report

Fill the appropriate expense template for your condition, according to the instructions enclosed and please forward to accountspayablewikimedia.org:

Payment method

Bank account

Instructions depend on where your bank account is located.

USA: follow the "US Wire" instructions in "WIRE INSTRUCTIONS_DOMESTIC.pdf" file.
Europe (SEPA): ask a European domestic wire/bank transfer (SCT).
- Provide your IBAN and SWIFT, nothing else. You will receive a zero-fee transfer from the Wikimedia Foundation's SEPA account, IBAN GB54CHAS60924241034640.
- Do not accept any other payment method! Bank transfers from USA will have costs for you.
Other: follow the instructions in "WIRE INSTRUCTIONS_INTERNATIONAL.pdf" file.

@@ Line 1: / Line 1: @@
+<languages />{{DISPLAYTITLE:<translate><!--T:1--> Wikimedia Foundation Expense Reimbursement Guidelines</translate>}}
-Employees and contractors, as well as volunteers, who need reimbursement for expenses such as travel expenses, must submit '''expense reports''' detailing the amounts and must have obtained authorization prior to the expenses per [[Travel policy]] and [[Purchasing and disbursements procedures]].
+{{policy-staff}}
+<translate>
+<!--T:2-->
+Employees and contractors, as well as volunteers, who need reimbursement for expenses such as travel expenses, must submit '''expense reports''' detailing the amounts and must have obtained authorization prior to the expenses per [[<tvar name="1">Special:MyLanguage/Policy:Travel and expense policy</tvar>|Travel and expense policy]] and [[<tvar name="2">Special:MyLanguage/Policy:Purchasing and disbursements procedures</tvar>|Purchasing and disbursements procedures]].
-== Expense report ==
+== Expense report == <!--T:3-->
+<!--T:4-->
-Fill the appropriate expense template for your condition, according to the instructions enclosed:
+Fill the appropriate expense template for your condition, according to the instructions enclosed and please forward to <tvar name="1">accountspayable{{@}}wikimedia.org</tvar>:
-* [[media:Expense Reimbursement Open Office Employee v1.1 (1).ods|Expense Reimbursement v1.1]]
+</translate>
-* [[media:New Non Employee Expense Reimbursement Open Office Non Employee v1.1 (11).ods |Non Employee Expense Reimbursement v1.1]]
+* [//office.wikimedia.org/wiki/Expense_reports <translate><!--T:5--> Req Holder Expense Reimbursement (Use Coupa Expense)</translate>]
+* [//office.wikimedia.org/wiki/File:Expense_Reimbursement_Open_Office_Non_Employee_New_v1.3.ods <translate><!--T:6--> Non Req Holder Expense Reimbursement Template (to be used by all non req holders including volunteers)</translate>]
+<translate>
-== Payment method ==
+== Payment method == <!--T:7-->
-=== Bank account ===
+=== Bank account === <!--T:8-->
+<!--T:9-->
 Instructions depend on where your bank account is located.
+</translate>
+* <translate><!--T:10--> USA: follow the "<tvar name="1">US Wire</tvar>" instructions in "<tvar name="2">WIRE INSTRUCTIONS_DOMESTIC.pdf</tvar>" file.</translate>
+* <translate><!--T:11--> Europe ([[<tvar name="1">{{lwp|Single Euro Payments Area}}</tvar>|SEPA]]): ask a European domestic wire/bank transfer ([[<tvar name="2">{{lwp|SEPA credit transfer}}</tvar>|SCT]]).</translate>
+** <translate><!--T:12--> Provide your [[<tvar name="1">{{lwp|International Bank Account Number}}</tvar>|IBAN]] and SWIFT, nothing else. You will receive a zero-fee transfer from the Wikimedia Foundation's SEPA account, <tvar name="2">IBAN GB54CHAS60924241034640</tvar>.</translate>
+** <translate><!--T:13--> Do not accept any other payment method! Bank transfers from USA will have costs for you.</translate>
+* <translate><!--T:14--> Other: follow the instructions in "<tvar name="1">WIRE INSTRUCTIONS_INTERNATIONAL.pdf</tvar>" file.</translate>
+[[Category:Travel documentation{{#translation:}}]]
-* USA: follow the "US Wire" instructions in "WIRE INSTRUCTIONS_DOMESTIC.pdf" file.
-* Europe ([[w:Single Euro Payments Area|SEPA]]): ask a European domestic wire/bank transfer ([[w:SEPA credit transfer|SCT]]).
-** Provide your [[w:International Bank Account Number|IBAN]] and SWIFT, nothing else. You will receive a zero-fee transfer from WMF's SEPA account, IBAN GB54CHAS60924241034640.
-** Do not accept any other payment method! Bank transfers from USA will have costs for you.
-* Other: follow the instructions in "WIRE INSTRUCTIONS_INTERNATIONAL.pdf" file.
-[[Category:Travel]]